Real estate bookkeeping for landlords & investors
Know your basis, your profit, and which doors are worth keeping — whether you're flipping, renting, or managing for clients.
Customized Solutions
Tailored to your type of real estate business
You manage your rental property portfolio...
We’ll track rental income, categorize expenses, and manage mortgage payments for each rental so you know exactly which doors are profitable, and are able to make informed decisions.
You bid, buy and renovate properties for ROI or resale...
We’ll track every rehab, holding, sale cost, and handle §1031 exchange accounting. Giving you accurate books and basis to measure profits, refinance, and keep partners and lenders happy.
You manage several rental properties for yourself or clients...
We’ll integrate your property management software with QuickBooks, so owner statements and trust accounting stay accurate and audit-ready.
Bookkeeping made easy for real estate
We track rental income and expenses by property or unit using QuickBooks class tracking, so you always know your true cash flow. Our real estate bookkeeping services provide P&L statements per property, plus depreciation and basis tracking, making it easy to see which rentals are profitable and ready for financing or refinancing.
From purchase and rehab costs to the final sale, we keep your fix-and-flip projects organized. Accurate bookkeeping ensures you know your profit margins, capital improvements, and deductible expenses — giving you clarity on every deal.
We handle the bookkeeping details of §1031 exchanges, tracking basis adjustments, deferred gains, and replacement property costs. With clean, compliant records, your accountant can file with confidence and you maximize your tax savings.
We reconcile mortgage payments, splitting principal, interest, taxes, and insurance correctly. Escrow accounts stay accurate, and tenant security deposits are tracked properly as liabilities — not income — so your books always reflect reality.
Real estate bookkeeping that works for you
Ditch the hassle of your confusing real estate spreadsheets. Whether you're a solo landlord, or managing fifty doors, we have a solution that works for you
Hands-free bookkeeping on autopilot
We get to know your business and connect your financial accounts—no messy spreadsheets, no complicated setup.
Each month, we track rental income, expenses, mortgages, and escrow. For flippers, we categorize rehab costs and sale proceeds so you always know your margins.
Monthly reconciliations keep your financials up to date. That means clean records for tax time, accurate reporting of rental income and expenses, and quick access to financials when applying for loans or working with investors.
Software & add-ons
Using AppFolio, DoorLoop, or another platform? We’ll sync it with QuickBooks so rent, expenses, and owner payouts flow in automatically — no double entry, no errors.
Starting fresh or switching software? We’ll set up your QuickBooks file correctly from day one. Your chart of accounts, customer/vendor data and opening balances will match your business!
Payroll run through our partners Gusto or ADP, syncing directly with QuickBooks for seamless bookkeeping. They handle the direct deposit, payroll tax filings, W-2s, and 1099s, so you and your team are stress free.
Behind on your books? No problem. We specialize in bringing years’ worth of records up to date quickly and accurately. Once caught up, we’ll handle it monthly so you know you are making money. No more guesswork!
Frequently asked questions
Your business is unique. We don't stick you in a box.
That's why our pricing is bespoke to every client, and depends on the volume of transactions and complexity of your books.
We offer flat monthly rates for ongoing clients and custom quotes for catch-up and clean-up work.
Yes. We keep a fixed asset schedule for every property, tracking its basis — the purchase price, closing costs, and any improvements you capitalize. We separate repairs, which come off this year, from improvements, which get added to basis and depreciated over time.
So when your return is prepared, there's a clean schedule for each property instead of a folder of receipts.
Yes. Fix My Books is a fully remote firm, so we work with landlords, flippers, and property managers in any state — including investors who own properties in multiple states.
Everything runs securely online: we connect to your accounts, send your reports, and stay in touch through our client portal.
Yes. For fix-and-flips, we separate rehab costs, carrying costs, and sale proceeds so you know your true profit margins. We also track flip income correctly, since it’s treated as ordinary income — very different from the sale of long-term investment property, which is treated as capital gains.
For §1031 exchanges, we understand that these involve deferred gains. We track basis adjustments and replacement property costs accurately, so your CPA has clean records to file and you stay compliant.
By handling flips, investment sales, and §1031s differently, we ensure your books reflect the correct treatment for each type of transaction.
Security deposits aren’t recorded as income when collected — they’re liabilities, since they belong to the tenant until the lease ends. We keep them separate from rental income so your books stay compliant and accurate.
If a deposit is later applied (toward unpaid last month’s rent or damages), we reclassify it properly at that time. That way, your books always reflect the correct treatment — liability when held, income when earned.
Ready to make your business legendary?
Our clients trust us with everything from bookkeeping and payroll to taxes and representation. Whatever your needs, Fix My Books offers personalized solutions that fit your business.